Finance
 

The following check list is typical of a venture capital style-funding request. A Basic Service will first provide the critical Feasibility Analysis. That report is essential for all project funding requests. VENTURE CAPITAL GUIDELINES The following must be met in order for a project to be considered / processed.

• The project must be viable.
• The project must have a minimum loan amount of USD 5 million, no upper limit.
• The project located solely in the private sector.
• The project must create employment.
• The project must not be detrimental to the environment.
• The project must have municipality and/or government support.

Required Documentation:

Be sure to have all of the following documents on-hand and ready for review before soliciting for funding. You will be judged by your preparedness and knowledge of the project.

THREE PAGE EXECUTIVE BRIEF: a succinct document that outlines the project. If the executive summary doesn't succeed, your business plan will never sell to investors. The business plan must be concise and well planned. One of its primary functions is to capture the investor's attention, the shorter the better. Three pages is usually sufficient. The following points are typical of what is normally submitted for an executive summary.

Please note that this is a guide only.

1. Presentation of Project Owner/Borrower and Company.

• Company name, full address, phone, fax, e-mail address, telexes any other numbers.
• Main activities (personal and company).
• Authorized capital / paid-up capital.
• Shareholders names with percentage of shareholding.
• Joint venture companies and persons with details of each.

2. Project description/location, site...

• Name of project.
• Description of project, (concept and type).
• Land area (measurements, zoning, etc.).
• Exact location and address.

3. Breakdown of main project cost components and finance.

• Cost of land.
• Infrastructure cost.
• Construction cost.
• Furniture, fixtures and equipment.
• All fees and expenses.
• Working capital (if applicable).
• Interest on loan in USD and percentage used.
• Financial charges.
• Unforeseen charges.
• Total cost of project ( summarization ) in USD , i.e.:
• Loan amount in USD.
• Total expenses.
• Loan term / period inclusive of construction and / or grace period.
• Loan draw down.
• Profits.
• Breakdown of existing debt / loans.

4. Equity / Security / Guarantor / Collateral offered.

• Breakdown of equity presently available.
• First charge position on all projects (first mortgage), if applicable.
• Other additional guarantees to be offered, i.e. cash, bank, government, etc.

5. Mortgage and Employment.

• Management structure and expertise.
• Figure levels of employment.

6. Environmental Impact Assessment and Conservation.

• Effect of project on environment.
• Effect of project on conservation.

7. Humanitarian.

• Assistance to the community.

8. Author.

• Name of person authorized to compile summary, and contract details if different from point 1 above or as forwarded in the application form.

NOTE: The Executive Summary is only needed in order to submit your application for conditional approval, you will be advised when to submit the business plan.

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THE BUSINESS PLAN: a detailed document of the company including: business strategy, marketing plan, financial document, competitive analysis, etc. The following points and questions given here are to assist you, the owner. Again, these are guidelines only and not every question will be relative to your project. Although certain documents, facts and figures may have already been submitted with the Executive Summary please include the same with business plan.

• Do not avoid answering questions.
• Do not give vague answers.
• Do not hide significant problems.
• Do not expect or press for immediate decisions.

Please note that it is a requirement of the proposed lender that CV's, contact details, copy of passports, etc., as shown below, are required to be submitted for ALL shareholders, directors and managers. Again, where certain documents, facts and figures may have already been submitted with the Executive Summary, please include same with business plan.

• Certified copy of your Passport.
• Certified copy of National ID.
• C.V.'s must be inclusive of: Full physical residential address; Full physical address at current place of employment; Telephone number, fax number, cellular number, and e-mail address; names of personal and company bankers, full physical addresses, contact persons at banks and telephone numbers; three contactable company and personal credit references; company profile of current business, i.e. current employment and type of current business, activities, etc; certified copy of certificate of incorporation of applying company, i.e. if company has already been incorporated, if not please state; certified copy of memorandum of articles of association of applying company, i.e. if company has already been incorporated, if not please state; certified copies of assets and liabilities of company for the past three years with trading accounts, i.e. if company has already been incorporated and traded, if not please state; the resolution should also include the authorized persons to sign on behalf of the borrowing company; past experience in business; business experience relative to the project at hand and where same will be utilized in the management and / or development of the project; contractible personal referees; education; languages.

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POINTS AND QUESTIONS FOR GUIDANCE:

1. What is the proposed investment and background of business?

2. Is there any collateral / equity to be provided by the owner?

3. What is the percentage shareholding?

4. What are the levels of borrowing?

5. Is there any part of the project effected by governmental legislation?

6. Are there any letters of approval from government, municipalities, tribal chiefs, etc.

7. What is the legal framework?

8. What is the impact of the investment on labor and housing?

9. Is there any environmental impact? If so, have the following been covered when submitting the same? (i) Background on area to be affected.; (ii) Legislation, regulation and politics. (iii) Description of baseline environment. (iv) Predicted impacts. (v) Environmental management and mitigation plan. (vi) Monitoring plan. (vii) Public consultation and disclosure.

10. Have all financial projections been submitted on the following basis: (i) 5 years cash flow projections ( minimum ), and , (ii) 3 years full set of accounts for existing companies planning on further development. (iii) People often ask, what percentage rate shall I use to calculate the interest for a loan? As a general guideline LIBOR plus 2. However the rate varies according to the loan amount and term. Minimum loan amount is USD 5 million. (iv) Do not make facilitators or lenders have to sift for information through the figures, at a glance one should be able to use the figures in the cash flows to extrapolate the loan amount, the draw down, the interest rate and when the project comes into positive cash flow, i.e. the loan period. (v) Currency to be used in all cash flow projections is to be USD only. (vi) Inflation must be considered in all projections. (vii) Furthermore, your possible lenders would prefer to see slightly over estimated values for expenses while maintaining a conservative approach when calculating returns.

11. What type of business experience does the management team have, if different from that outlined in the C.V.'s?

12. What motivates your team and such team member?

13. Can the team accomplish the job outlined in the business plan?

14. How does your company and product fit into the business plan?

15. What are the current market trends?

16. What are the keys to success in your industry?

17. How did you determine total sales of the industry and its growth rate?

18. What industry changes most affect your company's profits?

19. What are the seasonal affects in your industry?

20. What makes your business different?

21. What makes your business situation special?

22. Why will this business succeed?

23. Why does this business have high growth potential?

24. Why is this product or service useful?

25. What will the product do for the user?

26. What is the expected life cycle of the product?

27. How do advances in technology affect your product or business?

28. What is the product liability?

29. What makes this business and product unique?

30. Why will your business succeed when it must compete with larger companies?

31. Does the product have brand name recognition?

32. Does the product have mass appeal or single large buyers?

33. Are there repeat uses for the product?

34. Is the consumer the end user of the product?

35. Does the product meet a specific need or perceived need of the customer?

36. Who is your competition?

37. What advantage does your company have over you?

38. What advantage do you have over your competition?

39. Compared to your competition how do you compete in terms of price, performance, service and warranties?

40. Are there any substitutes for your product?

41. How do you expect the competition to react to your company?

42. If you plan to take market share, how will you do it?

43. What are the critical elements of your marketing plan?

44. Is this primarily a retail or industrial marketing strategy?

45. How important is advertising to your marketing plan?

46. How sensitive are sales to your advertising plan?

47. How will your marketing strategy change as the product / or industry matures? Is direct selling necessary?

48. How large is the customer base?

49. What are the typical demographics of your customer base?

50. What is the lag time between initial buyer contact and the actual sale?

51. What is the capacity of your facility?

52. Where do you see bottlenecks developing?

53. How important is quality control?

54. What is the current backlog?

55. Is the product assembly line based or individually customized?

56. What are the health and safety concerns in producing this product?

57. Who are your suppliers and how long have they been in business?

58. How many sources of suppliers are there?

59. Currently, are there any shortages in components?

60. How many employees do you have?

61. What is the anticipated need in the future?

62. Where does the labor supply come from?

63. What is the employee break down, i.e. full time, part time, management staff, support staff, production / service?

64. What is the cost of training?

65. Is the labor force a primarily skilled or unskilled worker?

66. Is there a union and what is the company's relationship?

67. How old is your company's equipment?

68. What is the yearly plan?

69. Will the expansion require relocation?

70. Who owns the patent?

71. What licensing arrangements have been made between you and the patent holder?

72. Does anyone else have licensing arrangement? If so, how does this impact your company?

73. What is the current research and development?

74. What is the annual expenditure on R & D?

75. How does R & D impact future sales?

76. Have all plans, photographs, contacts, site and local maps been submitted?

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